Effective Date: 1st November, 2025

1. Introduction

This Privacy Policy describes our policies and procedures regarding the collection, use, and disclosure of your information when you use our website or related services (collectively referred to as the “Service”) and informs you about your privacy rights and how the law protects you.

By using our Service, you agree to the collection and use of information in accordance with this Privacy Policy. Unless otherwise defined, terms used here have the same meanings as in our Terms and Conditions, available at www.shodhprabha.com.

2. Information Collection and Use

We collect various types of information to provide, improve, and maintain our services for authors, reviewers, editors, and visitors.

Types of Data Collected

a. Personal Data

While using our Service, we may ask you to provide certain personally identifiable information that can be used to contact or identify you.

This may include, but is not limited to:

• Full Name
• Email Address
• Contact Number
• Institutional Affiliation
• Postal Address (City, State, ZIP/Postal Code, Country)
• Cookies and Usage Data

b. Usage Data

We may also collect information about how the website is accessed and used.

This may include your device’s IP address, browser type and version, pages visited, time spent, and other diagnostic data for performance analysis and security.

3. Tracking Technologies and Cookies

We use cookies and similar tracking technologies (such as web beacons, tags, and scripts) to monitor website activity and store certain information.

Cookies help us to improve functionality, remember user preferences, and enhance security.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, disabling cookies may affect the functionality of some website features.

Examples of Cookies Used:

• Session Cookies: To operate the Service.
• Preference Cookies: To remember user settings.
• Security Cookies: To ensure account and data protection.

4. Use of Data

Shodh Prabha uses the collected data for the following purposes:

• To operate, maintain, and improve the Service.
• To manage manuscript submissions and peer-review workflows.
• To communicate updates, decisions, and editorial notices.
• To notify you about changes to our policies or services.
• To provide customer support and respond to inquiries.
• To analyze website usage and improve performance.
• To detect, prevent, and address security or technical issues.

5. Transfer of Data

Your information, including personal data, may be transferred to and maintained on servers located outside your state or country where data protection laws may differ.

By submitting your information, you consent to such transfer and processing, including transfer to India, where the journal’s servers and operations are based.

We take reasonable steps to ensure that your information is handled securely and in compliance with this Privacy Policy.

6. Disclosure of Data

We may disclose personal information in the good faith belief that such action is necessary to:

• Comply with a legal obligation or court order.
• Protect and defend the rights or property of Shodh Prabha.
• Prevent or investigate possible misconduct related to the Service.
• Protect the personal safety of users or the public.
• Protect against legal liability.

7. Data Security

The security of your data is extremely important to us.

While no online transmission or storage method is 100% secure, we use commercially acceptable means, including encryption, secure servers, and restricted access protocols, to protect your personal information against unauthorized access or misuse.

8. Service Providers

We may engage trusted third-party companies or individuals to assist in operating our Service, such as website hosting, indexing, analytics, or email delivery.

These third parties have access to your personal data only to perform specific tasks on our behalf and are contractually obligated not to disclose or use it for any other purpose.

9. Links to Other Websites

Our website may contain links to other academic or external sites that are not operated by us.

We strongly recommend reviewing the Privacy Policy of any third-party site you visit.

Shodh Prabha has no control over and assumes no responsibility for the content, privacy policies, or practices of any third-party services.

10. Children’s Privacy

Our services are not intended for individuals under the age of 18.

We do not knowingly collect personally identifiable information from minors.

If you believe that a child has provided us with personal data, please contact us immediately, and we will take steps to remove such data from our systems.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically.

Any changes will be posted on this page with a revised “Effective Date.”

We encourage you to review this page occasionally for updates. Continued use of the Service after such updates constitutes your acceptance of the revised policy.

12. Contact Us

If you have any questions about this Privacy Policy or data practices, please contact us:

Email: editor.shodhprabha@gmail.com

 Website: www.shodhprabha.com